Archive for December, 2008

All emails deleted/addressed on Friday’s

Friday, December 26th, 2008

I wanted to share a very interesting and proven technique used today by some of our major IT leaders on handling email.

I was speaking at a conference a year or so and met up with a leader at a very large software company here in the Seattle Washington area. This leader told me that every Friday by end of day, he addresses every email he has in his inbox before the end of the day. So going into the weekend, he has zero email in his Inbox. He as no folders, does not keep his sent mail and if there is something that he can’t get too, he simply adds it as meeting item on his work calendar and makes time to address the particular email. Something he needs to research or simply does not have the time to address at that time.

What an amazing concept? He literally has no emails when he leaves the day on Friday. He will watch his email over the weekend on his phone, and as he goes into the work week on Monday, he is basically back to normal processing the x amount of email he gets every day.

Can you imagine that? Can you imagine being in a position to not have to save email or defend what you have sent? This is just amazing and 100% true story that I thought you would like.

I love your work Tim, have all your books, actually, have multiple copies..

One of your biggest fans…

Bill Dow, PMP

Drop some email weight!!

Friday, December 19th, 2008

Here’s an excerpt from the upcoming video training release: The Dirty Dozen Rules of Email Management:

Work offline, get stuff done

Friday, December 12th, 2008

We live in distracting times, where any task can easily get derailed.

We surf the net, recheck pages, answer emails, juggle cell phone calls…and then there is the real world.

Today, I believe our greatest productivity challenge comes from these distractions.

There’s one distraction you can get rid of: Incoming information.

When I need to work on a task, say writing this blog post or creating a marketing plan, I turn off incoming email (work offline) and close my web browsers. My phone is set to silent. When the task is over, I turn everything back on and retrieve my emails.

This process works.

Many of you say, “I don’t need to turn off the distractions, just ignore them.” But you can’t. The Yahoo home page is too tempting to refresh (stocks, scores, news). You cannot ignore that little envelope that says, “you’ve got mail.” You can’t let a ringing cell phone float into email. You can’t. That’s why you need to turn it all off.

Here’s a side benefit to sole-tasking: You decrease stress in your work life. In 2006, I co-authored a study with Heartmath that measured the relationship between being constantly interrupted and work place depression. It is an eye opener. Check out the study results to see if you have NEDS.
Study on New Economy Depression Syndrome

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